Job Description
Office Administrator
Location: Dallas, Texas
Pay: $17.00 - $20.00 per hour
Job Type: Full-time
Entering Wellness is a client-centered, outcome-driven organization that empowers individuals in the community to be their best selves and live their best lives. We pride ourselves on delivering exceptional services, structures, and practices in partnership with our clients, creating not just satisfaction but a truly transformative, client-centered experience.
We are currently seeking an
Office Administrator to join our dynamic Entering Wellness team in
Dallas, Texas ! This full-time role is ideal for an energetic, motivated individual who thrives in a fast-paced environment and enjoys supporting a leadership team. The successful candidate will possess strong administrative skills, impeccable attention to detail, and a passion for helping others.
Key Responsibilities: - Welcome visitors to the office and manage incoming calls, routing inquiries to the appropriate team members.
- Oversee daily office activities to ensure efficient operations and compliance with company policies.
- Provide administrative support to clinical staff, including scheduling and managing documentation.
- Support our outreach marketing campaigns by calling potential clients and scheduling assessments with our assessors.
- Maintain office inventory by tracking supplies and placing orders as needed.
- Schedule and prepare for weekly staff meetings, including creating agendas, taking minutes, and distributing summaries.
- Manage and safeguard confidential HR and client records in compliance with federal and state regulations.
- Verify client eligibility for services and coordinate insurance-related tasks, including verification and billing support.
- Prepare and distribute daily and weekly reports to support team operations.
- Act as a liaison between the organization and external stakeholders, including referral sources, agencies, and clients.
- Update and maintain organizational databases with accurate information.
- Develop and manage social media posts to promote services and maintain the company website to attract new clients.
- Assist providers with insurance-related processes, including claims, credentialing, and payments.
- Generate weekly reports for clinicians, summarizing appointments, new referrals, and outstanding progress notes.
Qualifications: To be considered for this role, candidates should demonstrate the following: - At least 2 years of experience in an administrative role, preferably in a fast-paced or healthcare-related environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with social media management tools.
- Strong organizational and time management skills, with excellent attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with integrity and professionalism.
- A friendly, approachable demeanor with a customer-focused mindset.
- Capacity to manage multiple priorities and meet deadlines in a dynamic work environment.
- A valid drivers license and flexibility in scheduling.
- Experience in the healthcare industry or familiarity with insurance processes is a plus.
- Spanish-speaking skills are a bonus.
Why Join Us? At Entering Wellness, we are committed to creating a supportive and innovative workplace where team members can thrive. Join our team and make a meaningful impact in the lives of individuals and communities while advancing your career in a dynamic and purpose-driven environment.
Ready to Apply? If youre an organized, self-motivated professional eager to contribute to our mission, wed love to hear from you. Submit your resume today and take the first step toward a fulfilling career with Entering Wellness!
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Job Tags
Hourly pay, Full time, Work at office,