Job Description

Job Title: Executive Assistant

Location: Nashville, TN 

Reports to: Executive Team

Department: Administration 

Job Overview:  

Kimbro Oil Company is seeking a highly organized and experienced Executive Assistant to support our executive team. The ideal candidate will have a minimum of 4 years of relevant experience, a college degree, and a proven track record of managing day-to-day operations for senior executives. This individual will be responsible for ensuring the smooth functioning of the executive office and will provide high-level administrative support to the leadership team.

Key Responsibilities:  

· Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. 

· Communication Management: Act as a liaison between executives and internal/external stakeholders, handling sensitive information with discretion. 

· Meeting Coordination: Schedule, prepare agendas, and organize materials for meetings. Attend meetings, take minutes, and follow up on action items. 

· Project Management: Assist with special projects, coordinating cross-functional team efforts, and ensuring timely delivery of objectives. 

· Document Preparation: Prepare, review, and edit reports, presentations, and correspondence on behalf of executives. 

· Office Management: Oversee office functions such as ordering supplies, managing office equipment, and coordinating with vendors. 

· Travel Arrangements: Coordinate complex travel itineraries, including booking flights, accommodations, and ground transportation for executives. 

· Task Prioritization: Manage multiple priorities and deadlines, ensuring that all tasks are completed efficiently and on time. 

· Event Planning: Organize company events, executive meetings, and team-building activities as needed. 

· Expense Reporting: Handle expense reports, invoices, and budget tracking for executive-level expenses. 

Minimum Qualifications:  

· Bachelor’s degree in Business Administration, Communications, or related field. 

· Minimum of 4 years of experience in an executive assistant or senior administrative role, preferably supporting multiple executives. 

· Strong organizational skills and attention to detail.

· Self-starter and solution oriented. 

· Ability to handle confidential information with discretion. 

· Excellent verbal and written communication skills. 

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. 

· Strong problem-solving skills and the ability to work under pressure. 

· Experience in oil & gas, energy, or a related industry is a plus but not required. 

Why Kimbro Oil Company?  

At Kimbro Oil Company, we pride ourselves on our commitment to excellence and innovation in the energy industry. Join our team and be a part of a family-owned company that values integrity, collaboration, and professional growth. 

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